Ideas to inspire you
Let's Go!
Where do I start?
- First, think, what is the size (estimated guest count), scope and location of your event:
- Define your vision with a theme and style: elegant, rustic, modern, cultural, seasonal?
- Is your event being held indoors, outdoors, or both? How adaptable is that plan in case of extreme heat or cold, wind or rain?
- If it’s outdoors, what’s your backup plan for a worst-case scenario? Would you need a tent or indoor venue option?
- What’s your event rentals budget? (venue, food, decor, entertainment, attire, gifts, etc)
- Choose a date & book a venue. Confirm and secure your location early.
Plan it out
- Hire your vendors: Planner, caterer, DJ, Photographer, Florist, Rentals.
- For catering: plan the menu and drinks. Choose serving style (seated or buffet), accommodate dietary needs and schedule a tasting.
- Is your venue or caterer providing table settings (flatware, glasses, utensils), and barware, or do you need to rent them
- Tables: farmhouse, banquet, round, cocktail?
- Chairs: padded folding or basic white. How many will you need? If it is a wedding, will you need chairs for the ceremony?
- Will you need one or more bars (can be used for desserts, appetizers, favors, etc).
- Do you need a dance floor, or a stage set up for the event?
- What kind of A/V setup do you require: something to for a live band, a DJ, a speaker?
- Do you need lounge seating for guest comfort? Pipe and drape to create ambiance within your tent?
- Table linens: Choose colors, patterns, and fabrics depending on the mood you are trying to create. Get these rented or purchased as soon as possible.
- Send Invitations: save the dates (6-12 months prior), invites (6-8 weeks prior)
Final Details
- Confirm and finalize with vendors, headcount.
- Verify with florist exact delivery location and time. Make sure your florals are still available.
- Verify rentals of any last minute changes.
- Continue to organize decor & details: print seating and programs, if needed.
- Create a Timeline
Include setup, vendor arrival, main moments, meals, and wrap-up. - Assign a day-of helper(s) and have an emergency kit.
- Enjoy your event and celebrate!
Tablecloth Chart
Based on the table, and the look you are going for, our guideline will help you find your perfect tablecloth size.
Our Linen Collection includes a wide variety of tablecloth patterns, colors and fabrics. Find exactly what you are looking for by using our Linen Collection link at the top of this page or on our main page.
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Home-Catered Event vs. Restaurant or Venue Event
Expense Category | At Home (Catered) | Restaurant or Venue |
---|---|---|
Venue Rental | $0 (your home) | $500–$5,000+ (varies by venue type & location) |
Food & Beverage | $25–$75/person (flexible catering options) | $60–$150+/person (set menus, service fees) |
Service Fees | Optional (based on staffing choice) | Often mandatory (18–25% service charge) |
Alcohol | BYO (big savings) | Venue markup (often 200–400% over retail) |
Decor | Full control—DIY, rent, or repurpose | Often restricted, venue may charge for extras |
Parking | Free (typically) | May require valet or guest-paid garage/lot |
Estimated Savings:
Hosting at home can save $1,000 to $8,000+, depending on the size and formality of the event.
Additional Benefits of a Home-Catered Event
Benefit | Description |
---|
Flex-ibility | Choose your own schedule, vendors, layout, and flow |
Personal Touch | More room for meaningful details and personalized decor |
No Venue Restrictions | Play your music, bring your own alcohol, decorate how you want |
Comfort & Familiarity | Feels more intimate and cozy for guests |
No Time Limits | No early shutdown or strict exit time |
Pet-Friendly | Pets can be included (if desired and appropriate) |
Potential Trade-Offs to Consider
Factor | At Home | Restaurant or Venue |
---|---|---|
Setup Clean- up | You’re responsible (for hiring staff) | Venue handles everything |
Space/ Cap- acity | May be limited indoors or for large groups | Designed for large groups |
Noise /Neigh- bors | May need to end earlier or notify neighbors | No concern—commercial zoning |
Logist- ics | Requires coordination of vendors, rentals | Turnkey packages usually available |
Weather Risks | Outdoor events need contingency plans | Climate-controlled and reliable |
Ideal Situations for At-Home Catering
- Smaller gatherings (under 50–75 guests)
- Backyard, garden, or indoor space available
- You can DIY all your food but check with local restaurants for easy pick-up catering menus. Sometimes using their services and adding a Costco salad, rolls and dessert can make your burden light yet affordable.
- Flexible timeline or budget-conscious planning
- You want more control and customization
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